Would it be at all useful to put together a list of requirements for the tool that we want and TTF can then conduct an evaluation exercise? Or is this not necessary? 

Regards 

Lance

On Thu, Apr 3, 2025 at 10:29 AM Judith Hellerstein via ttf <ttf@icann.org> wrote:
HI Adrian,
Yes that is a good idea, but it does not matter whether a tool is free or there is a charge, the problem is that that tool has to be approved by ICANN so that our At Large staff can use it.  We have done trials of paid and not paid tools but we still run up against the issue of having to get them approved byICANN IT and ICANN legal before staff can use it.
I liked Loomio when we tried it out but ICANN IT would not approve it.  It also took a while to get Google docs approved by ICANN IT and ICANN Legal 

Best,
Judith
Sent from my iPad 
Skype ID:JudithHellerstein

On Apr 3, 2025, at 10:25 AM, Adrian Schmidt-ICANN via ttf <ttf@icann.org> wrote:


Hi all,
For many years I've been passionate about ensuring we use the right tool for the right job, including the way how we communicate. I've noticed in several communities I'm part of (not only ICANN-related) that we often misuse email as if it were an instant messaging platform, which isn't its optimal purpose.
Similarly, we sometimes struggle with event coordination, receiving numerous emails for a single event rather than having one clear calendar invite with appropriate reminders. This leads to confusion and duplicate calendar entries as we add events "just in case."

Perhaps it's time to form a small working group to properly define our communication needs and evaluate alternatives? If we're specifically looking for tools that are free, universally accessible, and effective for instant communications, we'll likely narrow down to just a few strong options.
I'd appreciate your thoughts on this approach.

Adrian

On Thu, Apr 3, 2025 at 8:00 AM Natalia Filina via At-Large <at-large@icann.org> wrote:
Hello everyone,
It seems to me before discussing a certain version of the messenger, we should discuss - what exactly we need, which set of functions? 

What we use now (and will use for years I guess): mailing lists + confluence + google docs + zoom (yes, it is not 1 platform, but all are +\- secure, coordinated by staff, moderated).
If we need some simple channel for fastening of our communications - any messenger like whatsapp|telegram|etc would be enough (free, available for all regions at least now).

Of course if we would develop our project management approach to WG we may think about some tracker. But now we already have everything for work (list above) - more Q we have about engaged and mobilized participants.

P.S.: I am sure we may use Confluence more actively - notifications, comments there, subscriptions to news. So usually we have a tool and use only 15% of its capacity.



Sincerely,
Natalia Filina

Secretary of EURALO  

IGF Dynamic Coalition on the Internet of Things, member

DotDucky owner 🐣

+7 906 722 54 61
Moscow, Russia 



чт, 3 апр. 2025 г. в 14:26, Hadia Abdelsalam Mokhtar EL miniawi via At-Large <at-large@icann.org>:
Dear Judith and all,


It makes sense to only start reviewing a technology if staff has approval to use it.


Kind regards

Hadia


Hadia Elminiawi, M.Sc.
Chief Expert - Infrastructure and Radio Spectrum Planning
National Telecom Regulatory Authority of Egypt (NTRA)
 Email: Hadia@tra.gov.eg
 Smart Village, Cairo/Alex Desert Road, Giza, Egypt 12577
www.tra.gov.eg<http://www.tra.gov.eg/>


AFRALO Chairperson / SSAC member

Internet Corporation for Assigned Names and Numbers (ICANN)​​


________________________________
From: Betty Fausta - IPEOS <bf@ipeos.com>
Sent: 03 April 2025 03:03
To: Judith Hellerstein
Cc: Evan Leibovitch; Hadia Abdelsalam Mokhtar EL miniawi; Jonathan Zuck; Technology Taskforce WG; At-Large Worldwide
Subject: [External] Re: [At-Large] Re: [technology taskforce] Re: [External] Re: Re: Re: TheVerge : Microsoft is shutting down Skype in favor of Teams

HI everyone,
My POV
Teams is not a good option for south countries, individuals and small organisations. Not all navigator working properly and fees to join with all functionalities can be a barrier.
Discord is for technical/game/student community and we already use plenty tools to collaborate. We can be overwhelming very Quickly.
Signal is a good social media for privacy but the users community is to small to act for multi-stakeholders interests.
Telegram is fair and popular for internet ecosystem can be an option like Whatsapp is an excellent and usual one accept by many of us.
Zoom can be the referential tools for meeting because after all it's in place and accept non licensed contributors without fees.
So, let's be pragmatical and use whats is working and popular for a majority of countries.

hope we find a way, the good one ;) ou la moins mauvaise [X]

--
Betty FAUSTA<https://www.dpo-connect.com>
<https://docmail.apps-ipeos.com/>

________________________________
De: "Judith Hellerstein via At-Large" <at-large@icann.org>
À: "Evan Leibovitch" <evanleibovitch@gmail.com>
Cc: "Hadia Abdelsalam Mokhtar EL miniawi" <Hadia@tra.gov.eg>, "Jonathan Zuck" <JZuck@innovatorsnetwork.org>, "Technology Taskforce WG" <ttf@atlarge-lists.icann.org>, "At-Large Worldwide" <at-large@atlarge-lists.icann.org>
Envoyé: Mercredi 2 Avril 2025 14:44:49
Objet: [At-Large] Re: [technology taskforce] Re: [External] Re: Re: Re: TheVerge : Microsoft is shutting down Skype in favor of Teams

HI All,
The TTF would happily review these technologies but until we know if ICANN staff would be able to use it, we see no sense in reviewing them. When we did our extensive trial of Loomio we found out that if ICANN is not approving it, than At Large staff are not allowed to use it.  Thus I see no sense in reviewing discord or other technology unless ICANN Org allows staff to participate in our trial.

best,
Judith
Sent from my iPad
judith@jhellerstein.com
Skype ID:JudithHellerstein

On Apr 2, 2025, at 2:20 PM, Evan Leibovitch via At-Large <at-large@icann.org> wrote:

I won't comment further because this is not the appropriate forum in which to discuss relative merits of alternatives.
IIRC this kind of comparative evaluation was the main reason that the Technology Tack Force was created. I suggest that it be asked for recommendations.

(I'm not on the TTF and my CC's to it are bouncing. But I'm sure the message can be conveyed. And if I can be of help, just ask.)

- Evan

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--
Lance Hinds
Chief Technology Officer
BrainStreet Group
287 'C' Albert St. 
Georgetown Guyana

 


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