[[-- Translated text (es -> en) --]]

Dear regional members,

 I hope you are all doing well.

 I would like to share some reflections based on what I have observed in
 recent monthly meetings, not only under this new administration but also in
 previous ones.

 Currently, our meetings last one hour and a half, and most of that time is
 dedicated to reports from the different regional representatives. These
 reports are certainly important, and we value the work carried out between
 meetings. However, I believe we should rethink the structure of these
 meetings and reduce the time dedicated to these updates.

 Monthly meetings should, above all, be a space for exchange for the entire
 community, especially for those members who do not hold positions.

 It is essential that they can communicate with the authorities present,
 bring forward new topics, request clarifications, and actively participate.

 In this regard, I found the initiative of sending reports in advance very
 positive, as was the case with EUNICC.

 Ideally, all regional representatives could do the same, preferably one or
 two days in advance. This would allow ALS members to read, analyze, and
 even discuss the reports within their organizations, arriving at the
 meeting with prepared questions or comments. In this way, meeting time
 could be used for interaction and dialogue rather than passive listening.

 Another point I would like to highlight is what usually happens in the “Any
 "Other Business" section.

 When a member wishes to speak, as in the case of Olga Cavalli in the last
 meeting, we should not limit participation to a minimal and rushed time
 slot. On that occasion, she was given only one minute when the official
 meeting time had already ended.

 One minute is not enough to properly express an idea or to generate
 constructive exchange. In that specific case, Olga shared a brief
 announcement about an event, but if she had raised a question requiring a
 response or the participation of several attendees, this would not have
 been possible due to the lack of time.

 This situation clearly illustrates the need to adjust our current dynamics.

 I fully understand the importance of respecting time limits, as well as the
 excellent work carried out by interpreters. However, precisely for this
 reason, I believe we need to better organize our meetings to ensure that
 everyone can participate adequately and without being rushed.

 I would also like to highlight the proposal made by Alberto Soto, who
 identified the need to address a specific topic and requested that it be
 included in the meeting agenda in advance. I believe this practice could
 significantly strengthen ALS participation, as it would allow everyone to
 be informed beforehand about the topics to be discussed.

 In this same spirit, I believe it would be very valuable to dedicate at
 least part of the monthly meeting to enable ALS members to interact with
 one another, exchange ideas, and discuss topics of common interest, rather
 than simply being listeners to reports presented by the representatives.

 It is a valuable opportunity that once a month we are all together and
 supported by interpreters, which allows us to communicate across languages.

 It is therefore essential to make the most of this space and ensure that
 everyone has the opportunity to speak if they wish.

 This would also help prevent relevant topics from being addressed in a
 rushed manner at the end of the meeting. When topics are known in advance,
 participants can come better prepared, leading to more meaningful and
 organized discussions.

 In summary, I believe it would be very beneficial to:

 - Reduce the time dedicated to reports during the meeting.
 - Share these reports in advance via the mailing list or publish them on
 the wiki.
 - Allocate more time during the meeting for dialogue, questions, and
 active participation.
 - Encourage the early submission of proposed agenda topics.

 Thank you very much for your time and attention. I hope the new
 administration will take these suggestions into consideration and work
 toward making our meetings a more participatory, inclusive, and enriching
 space for everyone.

 I remain available to continue this conversation.

 Kind regards,
 Sylvia
________________________________

Sylvia Herlein Leite
INTERNAUTA BRASIL
+5511 9974474774
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